Troop 1 Parents Meeting

Sunday August 11, 2002

PRESENT: Ken Boss, Al Degenhardt, Mary Euritt, Dana Jenson, Chris Klaren, Sharon Klaren, Lisa Musgrave

OLD BUSINESS:

1) Review/approve previous meeting minutes - the minutes were approved.

2) Treasure's report –

$1,069.44 Bank balance as of July 18

-363.68 Scout troop accounts (active)

-250.76 Inactive scout troop accounts

$ 455.00 General fund balance

The inactive scout accounts are from boys that left the troop and were not included in the troop rechartering last March. The committee voted to transfer the $250.76 to the general fund, resulting in a new balance of $705.76. The group agreed that in the event that an inactive scout rejoins the troop, he will have access to his previous account balance.

There are a number of fees from previous campouts from scouts that have not been paid. This happens when the scout shows up at the beginning of the campout with his gear but not the campout fees, and then inadvertently forgets to pay at the next scout meeting. Dana will work with Chris to send emails to scouts that are in arrears, and give them the opportunity to either have the amount subtracted from their troop accounts (if they have money in their accounts) or pay by check or cash at an upcoming scout meeting. The group agreed that scouts will not be allowed to participate in campouts if they owe fees from previous campouts. (These fees can be paid with scout accounts, cash or check.)

3) Review activities for last month:

3.a) Rank advancements – Bobby Pedersen received his First Class rank advancement. Al reported that a number of second year scouts have nearly completed their 2nd and 1st class requirements.

3.b) Summer Camp at Ingawanis, July 14-20. Al reported that summer camp went really well, and everyone enjoyed the excellent food this year. Our troop with 8 scouts shared a campsite with 4 scouts from Troop 144. The scouts enrolled in many merit badges, completing a good number of them. (A makeup session for incomplete merit badges will be held at Camp Ingawanis Oct 5, 9AM – Noon. They need to start completing their requirements.) The scouts performed skits at the campfire and won the spirit stick for the first time in troop history.

3.c) Troop Service July 13 - prepare St. Ed's cafeteria for new floor. No one at the meeting had knowledge of the number of scouts that showed up to help out.

3.d) Pancake Breakfast Fundraiser for Boundary Waters Trip July 28. Several meeting attendees received compliments from parishioners on the fundraiser. The breakfast resulted in a $403.35 profit for the boundary waters trip. Many thanks to the scouts and adults that helped make this event a success.

3.e) Boundary Waters Canoe trip, August 3-10. What can be said, except that it was a great time and a confidence building experience for the scouts (and probably some of the adults). Dana will arrange to send out thank-you notes to the people and businesses that donated time, talent, goods or services that helped make the trip possible. Some web pages are being developed for the web site to show the routes for each group and photos of the trip. Approximately $400.00 will be left over after all expenses are accounted for, and the group agreed that it will be split up in the accounts for those scouts that either helped sell tickets or worked at the pancake breakfast.

4) Review scheduled activities for current month:

4.a) Backbone campout, Aug 24-25. This is planned for the Saturday/Sunday weekend, and planning will take place at next Sunday’s scout meeting. Rumor has it that an adequate supply of pancake batter and syrup is available for Sunday breakfast.

5) 2002/2003 camping & activity planning update. Al has worked with the scouts to identify activities, and is now waiting for the various school calendars to schedule them with minimum conflict with school fall activities.

6) Fall Camporee Planning, September 20-22. The planning for the Sundance/Wabuha Fall Camporee at Black Hawk Park co-hosted by Troop 1 and Troop 55 (Cedar Falls) is well under way. A planning meeting is scheduled for this Thursday for all of the subcommittees to get together. We will be seeking adult volunteers from both troops for setup and help throughout the Camporee weekend.

7) Popcorn sales – Sharon will be coordinating the popcorn sale this fall, as Lisa will coordinate the wreath sales. Popcorn sales will officially begin Sep 27 and end Nov 6, with delivery scheduled to begin Nov 16. Money will need to be turned into the scout office by Dec 9. The scouts will be asked at one of the next scout meetings whether they want all profit or prizes from their sales. The parents committee will determine the split between the scout account and the troop general fund next month.

8) Trailer shelves – Ken and Chris looked at shelves at Sam’s, Home Depot, and Menard’s, deciding that the Menard’s shelves presented the best balance between cost, load capability, and weight. The group approved the purchase of the $180 shelves (with some additional cost for misc. hardware). These will be purchased in the next week or so and installed in the next month or two.

9) Troop trailer insurance – Discussion was deferred and the issue will be brought up for consideration at a later time to be determined by Al.

NEW BUSINESS:

There was no new business and the meeting was adjourned.

NEXT PARENTS MEETING:

Sunday September 8, 7:00 PM, St. Ed’s cafeteria

TABLED FOR FUTURE MEETINGS:

1) 2003 summer camp planning (Al, September 2002)

2) Philmont registration (Al, October 2002)

3) Wreath Sales (Lisa, October 2002)

4) Merit badge college (indefinite)